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Residential Life

students gathering in Pauda hall

Policies, Procedures and Conduct

 
As a condition of the housing contract, the student agrees to be aware of and abide by all published rules of conduct and housing regulations as outlined in the Student Handbook. The student also agrees to maintain a proper standard of behavior and not disrupt the functioning of the residential community.
Violation of the terms of the housing contract or any of the rules and regulations outlined in the Student Handbook will normally be handled through the campus nonacademic discipline and appeals procedures. However, the university reserves the right to treat such violations as a breach of contract. Further, students dismissed from the residence halls or from the university during the semester for disciplinary reasons are not entitled to a refund.

Alcohol Policy

The University of Saint Francis supports a student life environment where the absence of alcohol is evident. The possession, consumption, serving, and selling of alcoholic beverages on university premises is limited to University of Saint Francis sponsored functions in restricted areas. When the university sponsors an event where alcohol is sold or served, all participants must be of legal age as governed by the laws of Indiana.
The University of Saint Francis will not tolerate drunkenness or public intoxication on university premises or university-related premises. Consumption and/or possession of alcohol is also prohibited in the residence halls, at co-curricular events sponsored by Student Life, Student Government Association, Student Activities Council, and all other university clubs and organizations, while attending university-sponsored functions off campus and in vehicles owned or in use by the University of Saint Francis.

Conduct Standards

Any community, including ours, must develop standards of conduct, which serve as a guideline for fostering a healthy living environment. While the policies located in the Principles of Student Life apply to all students, residential students will need to keep the following policies and procedures in mind also in an effort to provide a peaceful and functional residential community. All USF residential students will be expected to:

Serious Breaches of Conduct Standards

Serious breaches of student conduct standards within the residence halls and participation in these breaches of conduct will result in disciplinary action(s). The following acts, by way of example and not by way of limitation, will result in discipline.

Absences

The university urges resident students to notify the hall director of her/his whereabouts when the student is planning to be away from campus so that the university may contact the student in case of an emergency. If the student chooses not to follow this suggestion, the university assumes no responsibility for the student's whereabouts.

Air Conditioners

Residence halls are not air-conditioned at the University of Saint Francis. The university possesses a small number of air conditioning units for medical purposes only. In order to request air conditioning, the student must submit a doctor's prescription for air conditioning. Because the university has limited numbers of air conditioners, roommate accommodations may have to be forfeited in order to meet the health needs of residents.
Beginning in the fall of 2002, students requesting air-conditioning for health reasons will be assigned by need for the air conditioner over roommate preference.

Babysitting

Due to the possible danger for small children, the university prohibits babysitting within the residence halls. Guests under the age of 18 need to be accompanied by a parent or guardian or have prior permission of the Director of Residential Life to visit. Residential students who are also parents may have their children visit for short periods of time, but children are not permitted to spend the night with their parents in the residence halls.

Check-In/Check-Out Procedures

Each resident hall room is inspected at the beginning of each school year by the staff to insure a clean and orderly room. Students are requested to fill out a Room Condition Report as part of the check-in process. Residents must also go through an official check out of the room at the end of each year, when they change rooms, or when graduating/withdrawing from the university. A residence hall staff member must be present and will do a follow-up inspection before a resident's check out is considered "official." When a student checks out of the room, it should be clean enough that another student could check right back into the room. Failure to officially check out will result in the forfeiture of the housing deposit.

Computer Room Policy

Computers are located in some residence halls for the use of all resident students. The computer rooms will be available for both male and female residents on a 24-hour basis. The following procedures must be observed:
  1. Resident students only will be permitted in the computer room.
  2. When using the computer room, residents are asked to sign in for use of the computers. They are also to sign-out when finished. Sign out sheets are located in every computer lab.
  3. Residents should immediately report any problems with the computer(s) to their RA or the front desk of their respective halls.
  4. Residents needing the computer for academic use will be given priority over students who are checking e-mail, chatting, or playing games.
  5. It is a violation of university policy to display or transmit images that could be deemed offensive to others, for example pornographic websites. (See Information Technology Acceptable Use Policy.)
  6. Students must provide their own computer disks.
  7. In the event that a student is causing problems or difficulties, the Hall Director should be notified.
  8. Anyone caught abusing these rules is subject losing the privileges of the computer room.

Cooking in the Residence Halls

While students are provided a meal plan as part of living on campus, some students choose to cook additional meals for various reasons. Students are welcome to use George Foreman grills, toasters, and other cooking type items in the kitchenette areas only. (See Kitchenettes).

Disrespect for Residence Hall Staff

Any disrespect for residence hall staff or their directives or any abusive language, threat of violence or physical harm to their person will not be permitted. Violation of this policy will result in disciplinary action.

Entry Into A Residence Hall Room

The intent of this policy is to provide protection for the rights of each student while at the same time providing residence hall staff members and university officials the means to maintain and protect the educational environment necessary for the university to fulfill its primary purpose. Entry into a room or room search of any student may be conducted by resident assistants, hall directors or other university officials or personnel for the following reasons:
In addition to the above listed situations, a reasonable search of a student's room, that has been entered by a resident hall staff member and/or other university officials or personnel, may be conducted if, after entering the student's room, the residence hall staff member or other official notices a clear violation of university policy. The staff members and official present at the time the violation was noticed shall determine the appropriateness of such searches.

Fire Safety Procedures

The university takes a number of precautions to prevent fire in the residence halls. Fire drills are held regularly and participation in all fire drills is mandatory. Fire extinguishers are placed on each floor. Regular inspections are made by fire safety personnel. The use of electrical appliances is regulated.
In the case of a fire:
When hearing a fire alarm in the residence hall:
1.  Leave the building. Never ignore an alarm.
2.  If you are in your room, feel the door. If it is hot, do not open it.
3. If you can leave your room:
4. Once outside move away from entranceways and off of driveways.
5. If you suspect the alarm is false, you must still exit the building.
6. DO NOT GO BACK INSIDE THE BUILDING UNTIL CLEARANCE IS GIVEN FROM A STAFF MEMBER.

Furniture, University Owned

Any unauthorized moving of university furniture or equipment out of a room is prohibited. It is also unacceptable to remove university furniture or equipment from common areas and to place it in rooms. Residents may request furniture be removed from their room by contacting the Office of Residential Life at 399-8101.

Group Billing

The university has found it in the best interest of both itself and the residents to implement group billing instead of charging a general/auxiliary fee to pay for unknown damages. In all cases of vandalism, every effort will be made to make the resident(s) responsible for the damage accountable for the costs.
If the responsible parties are not identified, costs for damages on a floor will be split among all residents of the wing/floor where the damage occurred. Residents are encouraged to make person(s) responsible for damages accountable so that group billing does not need to take place.
Damage to common areas (TV lounge, study room, etc.) will be billed to all residents of the hall.

Guests

Individual rooms are reserved for the use of those who have rented them for the academic year. A guest is defined as an individual who does not reside in a campus residence hall that he/she is visiting.
All guests need to be registered at the lobby of the residents' respective halls. Guests of the same sex are permitted to stay overnight in a student residence hall room.
A GUEST PLANNING TO BE IN THE HALL AFTER MIDNIGHT MUST BE REGISTERED WITH THE RESIDENCE HALL DIRECTOR PRIOR TO THE VISIT. GUESTS ARE THE RESPONSIBILITY OF THE HOST STUDENT.
The host student is responsible for the behavior and integrity of the guest, who is subject to all university regulations and policies. Overnight guests are limited to no more than two successive overnight periods. Hosts may have no more than two registered guests in the residence hall per night.
If a guest wishes to remain more than six days during a semester, she/he will be charged $3 per night. Exceptions to this policy are made at the discretion of the Director of Residential Life. (Underage guests, see Babysitting.)
The account of the host student will be charged for any unregistered guests. Former students who are barred from USF for disciplinary reasons are prohibited from staying overnight in the residence halls.
The university reserves the right to deny access to any guest if it is reasonably determined that a guest has disturbed or is likely to disturb the campus environment.
Please remember that the wishes of your roommate regarding guests must be taken into consideration.

Holiday/Seasonal Decorations

Incident Reports

An incident report is a communication tool within the Office of Residential Life in which staff members communicate the behavior of residents and their actions in the residence halls. At the time that an incident report is filled out by a staff member, depending upon the nature of the incident, the staff will notify the residents involved that their actions are going to be reported to the appropriate officials. This is done with a form called the Incident Report Notification. Students will receive the Incident Report Notification making them aware that an incident involving them has occurred and has been reported. They need to schedule a disciplinary meeting with the appropriate administrator within 48 hours of the incident. Students who fail to assist in setting up an appointment within the 48 hour time frame will be considered in violation of other university policies, specifically impeding disciplinary procedures with the possibility of even more severe sanctions.

Keys

Each resident is issued keys at the time of moving in. All keys remain the property of the university. No key may be duplicated, and any student found in possession of unauthorized keys will be subject to disciplinary action. If keys are lost, contact your Resident Assistant or Hall Director to gain entry into your room. Keys must be returned when the room is vacated.

Lost Key Procedure

Residents who lose their room key should request a replacement from the Office of Residential Life. Lost residence hall room keys will be replaced for a fee of $25 per key (including mail keys).

Kitchenettes

There is a kitchenette area provided in each residence hall with a refrigerator, microwave, and a sink area. Cooking of any food item in the residence halls is to be done in the kitchenette area only. Dishes and cooking utensils are to be washed immediately following their use. Any cooking devices or dishes left in the kitchenette for a period of 24 hours may be thrown away. Lack of cleanliness or abuse of kitchenettes may result in the revoking of kitchenette usage.

Mail

All students are assigned mailboxes in their residence hall. Outgoing mail is accepted at the mail room in Trinity hall. Stamps may be purchased at the Business Office in Trinity hall. Packages may be sent from the mail room in Trinity Hall or from the Operations Department in the lower level of Trinity Hall. Students will pick up packages from the Student Life office in Trinity hall. Please have incoming mail addressed in the following manner:
Your name
Your hall
University of Saint Francis
2701 Spring Street
Fort Wayne, IN 46808

Personal Property

The university assumes no financial responsibility for damage to or loss of personal property of students, nor does it carry insurance on the personal property of students. If a student is not covered by the parents' policy, she/he may check with any general insurance agency for details of securing renter's or other such insurance.

Private Rooms and Consolidation Policy

Due to the lack of space, private rooms are rarely available to students living in residence halls at the University of Saint Francis. In the fall semester, a waiting list is created for private rooms. After the third week of school, the waiting list for the fall is destroyed. Students interested in obtaining a private room for the spring semester may contact the Office of Residential Life during the fall semester "intention time" (roughly around Thanksgiving Break) to be placed on a spring semester private room waiting list.

Consolidation

Students whose roommates do not show up or leave prior to the second week of class will be required to participate in a consolidation process to maximize utilization of residence hall space. A student involved in the consolidation process may:
Residents will be asked to choose before the end of the third week in each semester. Decisions made by students in writing are final for the remainder of the semester.

Prohibited Items for the Residence Halls

The following items are prohibited in the residence halls and will be confiscated immediately by Campus Security or a Student Affairs staff member.

Roofs

Students are not allowed on ANY roofs on the University of Saint Francis campus.

Safety Checks

Safety checks are another form of ensuring the welfare and safety of students living in the residence halls. These checks will occur on the last Thursday of every month and be printed in the Student Handbook calendar or in coordination with a designated break-closing period (i.e. Thanksgiving break). Safety checks will occur between the hours of 10:00 a.m. and 5:00 p.m.

Security

Uniformed security officers are on duty on campus 24 hours each day. Patrols include the areas around the residence halls and parking lots. SECURITY OFFICERS CAN BE REACHED AT ANY TIME AT EXTENSION 7888.
In addition to the emergency phones located at Achatz Hall, Bonaventure Hall, Hutzell Athletic Center, and Bonaventure parking lot, emergency phones are located at the back entrance to Trinity Hall at both the east and west wings and at Bonzel Hall. These phones can be used to call individual rooms; they also have a direct dial to Security.
Students must assume responsibility for their own safety and the security of their property. Some common sense precautions are:

Smoking/Tobacco Policy

In order to provide all memebers of its community with a healthy environment, the entire University of Saint Francis grounds and all buildings will be tobacco free effictive August 1, 2010.
  • There will be no tobacco use in any USF factility at any time.
  • There will be no tobacco use in any USF vehicle at any time.
  • The university will continue its policy of not selling tobacco products.
This includes the burning of any type of cigar, cigarette, pipes, or any other smoking equipment, whether filled with tobacco or any other material. The use of smokeless/chewing tobacco is also prohibited.
Enforcement of this policy is the responsibility of all members of the university community. This policy relies on the thoughtfulness, consideration and cooperation of smokers and non-smokers for its success, and it is expected that smokers will voluntarily comply with its spirit and intent. 

Tornadoes

The Security Office monitors the weather station for alerts of tornado watches or warnings. In the event an actual sighting is reported by the National Weather Service, the officer on duty will notify the residence life staff. If a tornado is imminent, follow these tornado safety procedures:
Bonzel Hall residents: To avoid flying glass and debris, leave your room, stay in the hallway, go to the restrooms or, if you have time, proceed to the basement and stay in the TV room, hallway or the trunk room if possible. DO NOT STAY IN THE LOBBY AREAS.
In all cases, the best refuge is in a basement. If that is not a possibility, go to the interior of the building you are in. Stay away from windows and exterior walls. If you are outside when a tornado approaches and can't get to a building, a low spot or a ditch is the best alternative. Do not take shelter under trees.
When the danger has passed, the security officer will notify the appropriate residential life staff members that it is clear to return to your room.

Vehicle Registration and Parking

The university requires that any vehicle of a residential student be registered with the Security Office. There is no charge for this registration. All students must have a current university parking tag to park on campus. Parking registration forms should be filled out during the check-in process at the beginning of the year. Students will receive their parking tags as part of the residential life check-in procedures upon submitting the vehicle registration form. Unless traveling to the Rolland Art Center, residential students are only permitted to park in the residential parking lots located between buildings 5,6,7 and Bonzel Hall or on the stadium parking lot next to Clare Hall. Any residential vehicle parked in lots other than Rolland Center or residential parking lots is subject to being ticketed or towed at the owner's expense.
Violating vehicles are subject to being ticketed or towed at their own expense.

Vending Machines

Snack and soft drink machines are located in the residence halls for the convenience of the students. Money lost in the vending machines should be reported to the Business Office in Trinity Hall.

Visitation Policy

Residents are permitted to have visitors of the opposite sex in their rooms by following guidelines listed below:

Wall, Window and Door Displays

Students must use discretion when hanging posters or items in the residence hall. No alcoholic beverage signs, suggestive posters or offensive materials may be displayed. The residence hall staff has the authority to determine what is acceptable material.