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Lee and Jim Vann Library

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Course Reserves

The University of Saint Francis, Lee and Jim Vann Library supports the Principles of Fair Use. Placement of copyrighted materials on reserves is considered “Fair Use” under U.S. Copyright law ONLY during the first semester the materials are used. Subsequent use of these materials will require the faculty member to obtain copyright permission. (This applies to both print and non-print material for hard copy reserve.)

First-come, First Served Basis

Requests are processed on a first-come, first-served basis. Please allow an average of 3-5 days notice for processing. Every effort will be made to accommodate all requests in a timely manner.

Lee and Jim Vann Library Staff reserves the right to decline requests judged to exceed Fair Use exemptions of the Copyright Law, until clear proof of exemption or copyright is provided.

Course Syllabi

Course Syllabi for current semesters are placed at the main circulation desk in tandem with the course reserve collection as a courtesy to anyone who may need to refer to a syllabus. Submitting a course syllabus to the library is optional and the syllabi are not archived. Syllabi will be stored digitally if received in this format, for one year and print copies will be automatically removed and discarded at the end of each semester.

Textbooks and Duplicate Copies

The library does not generally purchase textbooks for the collection or course reserve. Students are responsible for purchasing required course materials from the college bookstore or other textbook supplier. Faculty members may request to place their own personal copy of textbooks or other materials on reserve for student reference. Course reserves are intended to supplement required course materials. No more than three duplicate books per title may be placed on reserve unless an exception can be made based on enrollment numbers.

If you require repeated use of multiple articles or other materials, it may be necessary to compile a course pack for students to purchase in the bookstore in order to comply with U. S. copyright law. For assistance in creating a course pack, please contact the university book store.

Library Databases

Please check to see if your reserve request materials are available through the university’s databases accessible from the library home page. More information is available on the library’s faculty page, or you may contact your library liaison for assistance. Checking your resources is a time saver for you and the library staff. It also provides an excellent opportunity to encourage students to learn about and use the many library resources that are available to them.

Appropriate Forms

To expedite processing of requests, appropriate forms need to be filled out for each course and for all materials. Forms that are submitted with copies of library books, journal articles, books, etc. are processed with minimum delays. (See also: Reserve Procedures)

Online Reserves

Materials which are available through many of Lee and Jim Vann Library's online database collection can be directly linked through your Blackboard course. If a reserve request is submitted and the materials are available electronically you will be notified so that you can make these materials available in this manner. If the material is available electronically, it will not be placed on reserve in the library.

Fair Use Guidelines

Below is a summary of the Fair Use Guidelines. The guidelines can be viewed in their entirety on the U.S. Copyright Office Website (US Copyright Title 17).

Note: The conditions for classroom use of copyrighted material may not be the same as for materials placed on reserve in the library.

  1. Materials subject to the fair use guidelines: (without permission from the copyright owner or publisher for a period of one semester/term)
    • a chapter from a book
    • an article from a periodical or newspaper
    • a short story, essay or poem
    • a chart/graph, diagram, drawing, cartoon or picture from a book, periodical or newspaper

    Note: The library does not place reference material or library owned periodicals on reserve unless extenuating circumstances exist.

  2. 2. Material for which copyright permission is needed:
    • a photocopy of an entire book
    • multiple photocopies of a chapter of a book
    • multiple photocopies of an article from a periodical
    • course packets (readings from various sources)
    • copies of non-print materials (sound recordings, videotapes, videodiscs, films, slides, photographs and software)
    • unpublished complete draft of an author’s work
    • students’ papers
  3. Material not subject to the fair use guidelines: (these items can be put on reserve for more than one semester/term)
    • instructors’ personal exams/quizzes
    • instructors’ personal lecture notes/homework solutions
    • public domain information (out of copyright: term expired; U.S. government publications; not copyrighted: published without notice before 1989) http://www.unc.edu/~unclng/public-d.htm.

Course Reserve Procedures

  1. Faculty must provide materials which are to be put on reserve. The materials should be delivered to the main circulation desk, second floor of the library, to the attention of Course Reserve specialist.

    The library is not responsible for making photocopies.

  2. With each submission faculty must complete the Reserve Item Request Form.

    This form is available online or from the main circulation desk. Be sure to include complete and accurate citations when completing your request form.

  3. An electronic version of the course syllabus may also be submitted but is not required. You may e-mail your syllabus to your course reserve specialist, Michael Ashby.
  4. It is the responsibility of the faculty member to ensure copyright compliance by completing the Checklist for Fair Use.

    Faculty members are also required to sign the Copyright Compliance Statement at the bottom of the Reserve Item Request Form for any items submitted for reserve.

    PLEASE NOTE: The first semester copyrighted material is placed on reserve, it is considered fair use. Photocopies and/or reproductions can only be placed on reserve for one semester. Additional use requires the faculty member obtain copyright permission.

    Photocopies and/or reproductions used for the same course by the same professor more than once constitutes repeated use and copyright permission needs to be obtained.

  5. All material received by the circulation/reserve department personnel will be reviewed for copyright compliance before being placed on reserve. The Reserve Specialist will notify faculty via email or telephone regarding questionable copyright clearance and the materials in question will be returned to the faculty member until proof of copyright permission has been furnished. Faculty may discuss other options with the Reserve Specialist or seek the assistance of appropriate Library Liaison in locating alternative materials. (Find Out More About How to Request Copyright Permissions)
  6. Materials borrowed through Interlibrary Loan will NOT placed on reserve according to National ILL Code.

    This document is adopted (2008) in part with permission from UMass Dartmouth Claire T. Carney Library, and modified for use by the University of Saint Francis, Lee & Jim Vann Library as copyright policy for course reserves.