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Lee and Jim Vann Library

Main Circulation Desk of the Library

Circulation Services

Library Access

The Lee and Jim Vann Library serves all of the faculty and staff of the University of Saint Francis and all of the students enrolled in its programs. The library is also accessible to alumni and those with established relationships or affiliations with the university. The general public may use the library on a limited basis.

Borrowing Privileges

Any person who is affiliated with the University of Saint Francis as faculty, staff, student or alumnus may borrow any regularly circulating materials from the library when they present a current University of Saint Francis OneCard or an alumni card.

The faculty, staff, and students of other PALNI member institutions are designated Reciprocal Borrowers and may borrow USF materials as long as they hold a valid ID card with a PALNI barcode. In addition to PALNI members, USF has a reciprocal borrowing agreement with several libraries in the local area and those presenting a Reciprocal Borrowing card from any of these libraries may borrow USF materials as well. Reciprocal borrowers are allowed to borrow books from the General Collection but can not borrow videos, journals or reserve items. Other guests, while free to use the library, may not check out materials.

Access to certain materials may be restricted per faculty request for coursework.

Limits on Materials


Loan periods and the number of renewals allowed vary depending upon patron status. 

Renewals are not permitted for those materials for which a HOLD has been requested or when a borrower has accumulated $5.00 or more in overdue and lost item fines. Renewals may be completed in person, over the phone or online. Online renewals cannot be made on the date due or for overdue materials. Semester Loans cannot be renewed online, but must be renewed either in person or via the telephone.


Patrons may place a hold request online or at the circulation desk. Items on hold cannot be renewed. The requesting patron will be notified via their USF e-mail address when the item is returned.

Circulating items are subject to a recall if needed by another patron. Patrons are guaranteed a 21 day minimum loan period before a recall can take place. A recall notice will be sent to the patron via e-mail stating the new due date which will provide a minimum of 14 days to return the item. The recall due date supersedes all previous due dates. A non-refundable $5.00 recall fee will be added if the item becomes overdue.

Overdue Fines and Notices

Fines of $5.00 or more will result in the loss of borrowing privileges. The maximum overdue fine for circulating and reserve materials is $5.00 per item.

For circulating and reserve materials, notices will be mailed out approximately seven days, fourteen days, and twenty-one days after the item is due. The fourth notice is mailed approximately twenty-eight days after the material is due and is considered a cost of replacement bill. The cost of the replacement may not be the actual cost of the item but rather the cost of the newest edition or comparable item, plus a $5.00 processing fee.

Fines of $5.00 or more will result in the loss of borrowing privileges. The maximum overdue fine for interlibrary loans is $10.00 per item.

For overdue interlibrary loan materials, patrons will be notified regularly until the materials are returned or the account settled. Damaged or lost materials will be billed by the loaning institution.

Claimed Returned

In the event that a patron claims to have returned materials which still show on his or her record, the patron will be responsible for locating and returning the materials. Patrons will be given 6 weeks or until the end of the semester (whichever is longer) to locate the materials and turn them in. The library will also conduct at least 10 searches in this time period. At that time, if the materials still have not been located, the patron will be billed the replacement cost plus a handling fee. A hold will be placed on the patron’s record until the replacement costs and fee are paid or the materials are found. The patron has the option of appealing the bill with the Circulation Services Coordinator, who is in charge of circulation services. The replacement cost will be refunded if the patron finds and returns the material within thirty days of paying for the material. The processing fee is non-refundable.

Lost Materials

Materials may be declared lost three ways: by the patron, after the grace period of a claimed returned process, or after four weeks overdue. Materials that are lost will be billed to the patron for both the replacement cost and a five dollar processing fee. Students and alumni will not be removed from hold with the registrar’s office until this bill is paid or the materials are returned. If the patron returns the materials, both the replacement cost and processing fee will be waived and overdue fines will be assessed. If the patron finds the material and returns it within thirty days from the date of payment, the replacement cost will be refunded but not the processing fee.

Library Hold

Students and alumni will have a library hold placed on their record if they have:

Students and alumni with a library hold will be denied registration for new classes, transcripts of grades, and diplomas until their records have been cleared. These patrons are also prohibited from checking out new materials.

Those faculty and staff who have outstanding materials at the time employment is terminated will be contacted to return the materials immediately or pay current replacement costs plus a processing fee.

Reserve Collection

The reserve collection consists of materials requested or brought in to the library by faculty for use by students in their classes. The faculty member sets the borrowing period and any other limitations for reserve items. Users who check out these materials are responsible for the items and fines accrued. Students must have a current USF ID card to check out material from the reserve collections. Reserve items cannot be used unless they are checked out.